Terms and Conditions for Wellbeing and Mindfulness sessions

We try to keep our terms and conditions straightforward. We hope you will agree that what we set out here provides clear guidelines of what you can expect from us and what we, in return, expect from you.

Payment for sessions

Payment in advance by BACS transfer or cheque is required to secure your place and is required in advance of session(s) being run

Cancellation by Session Leader

Wellbeing essions carry on in all weathers, excepting those.considered to pose an adverse risk, such as high winds or thunderstorms. In such an event the session will be rearranged.
If the session leader has to cancel due to illness or unforeseen circumstances then the session will be rearranged and a refund provided if the new date does not work for any individual booked onto the original session..

Cancellation by session attendee

Cancellation with expectation of a refund for a season related booking must be made at least 10 days before the start of the booked-for season of sessions, to allow enough time for others on the waiting list to be given the opportunity to attend. If cancellation is made within 10 days you will be offered a future session date.

Medical issues

We will ask all those who are attending sessions to complete a short medical form on arrival for the session  providing an emergency contact number and to disclose if they suffer from any medical conditions that could be exacerbated during the session, e.g. related to allergies. We have a qualified First Aider attending at all sessions but it is the responsibility of attendees to bring any mediation they consider they might need to use during the session.

Knowing what kit is the right for a wild woodland environment

Suitable clothing, for the environment and the weather are really important. The following has been prepared as a guide.

Suitable clothing

  • Long sleeved T-Shirt or shirt
  • Fleecy top or jumper
  • Long trousers
  • Closed shoes/ waterproof boots
  • Waterproof coat
  • Hat
  • Gloves

Unsuitable clothing

  • Short sleeved T-shirts (bare arms can get stung by nettles)
  • Shorts (bare kegs can be scratched and stung
  • Leggings (too thin to provide proper protection from brambles/nettles)
  • Sandals
  • Crocs or similar type footwear (soles do not provide adequate protection)


We have policies and procedures related to safeguarding for both clients and staff, which we can provide for you to read on request. If you have any questions relating to safeguarding in relation to a child or vulnerable adult then please contact us. We provide confidentiality in relation to information shared with us by  service-users, except in circumstances where disclosure makes it a legal obligation to share information with appropriate professionals.

Feedback and Concerns

We encourage all participants and carers/parents to give us feedback about their experience at any of our sessions. We actively encourage a two-way conversation about anything that has caused/is causing concern. Feedback can be given verbally, in person, by telephone, or in writing by email.

We aim to be as open, honest and as straightforward as possible with carers/parents in order to maintain a constructive two way flow of communication.